Notes for Authors

The Author will receive a contract outlining their responsibilities. You will also receive a guide to the stages of manuscript preparation up until submission of the final text.

Please refer to the style guide for instructions regarding editorial style and referencing.

Illustrations

It is the responsibility of the Author to obtain the necessary permissions for images used in the volume.

The use of colour illustrations should be discussed with the Publishing department during the contract stage. Whilst the Academy will publish colour figures, it is important to consider how vital the requirement of colour is for the purpose of the volume. Colour printing impacts on the production costs and the price of the book. If the volume is particularly colour heavy, please consider if funding can be obtained, and discuss this with the Publishing department as early as possible.

For detailed information relating to image requirements, refer to the Illustrations sections in the style guide.

Content structure

Please ensure that chapters, figures, and tables are numbered correctly throughout the volume.

All papers should constitute numbered chapters.

Figures and Tables should be numbered in sequence for each chapter, e.g. Figure 1.1, Figure 1.2, Table 1.1, Table 1.2, etc.

The preliminary pages of the complete volume text should include, in the following order:

• Title page
• Contents list
• List of illustrations (if applicable)
• List of tables (if applicable)
• Notes on Contributors
• Preface and/or Acknowledgements

Other front matter not listed above, for instance Abbreviations, etc, is also acceptable.

Once you are happy with the volume, the complete and final text should be submitted to the Publishing department for review ([email protected]).

The manuscript will be sent to a reader for a final evaluation of the entire work before the Publishing and Conferences Committee meets to discuss the volume. At this stage, the Committee will decide whether the volume is suitable for publication or if further work is required. The Academy reserves the right not to publish the volume on quality grounds.

Final approval for publication rests with the Academy’s Publishing and Conferences Committee.

On approval of the final text by the Publishing and Conferences Committee, you may have been asked to make minor revisions to your manuscript prior to sending this to us.

Production work can only proceed once the final and complete manuscript is submitted to the Publishing department, along with all required forms as provided in the Submission Pack upon Committee acceptance.

Your project manager

A project manager will be appointed to you to manage the production stages of your volume. They will provide you with a schedule and they will be your main point of contact for proofs and queries.

Editing and typesetting

Copyediting

The copyeditor will liaise directly with the Author. Copyediting queries along with the tracked changes will be sent to the Author.

Proofs

A first full set of proofs of of the volume will be sent to the Author. Please note that at this stage, all queries should be resolved from the earlier copyediting stage. First proofs are designed for minor corrections and to ensure tables and figures are correctly positioned and presented as you would wish them. Extensive changes to first proofs may impact upon the schedule, therefore it is advisable for authors to ensure they check their copyedited work very carefully, and to note any additional changes at the copyediting stage.

Once corrections have been made, the Author will be sent a second set of proofs.

Index

It is the Author's responsibility to prepare the index for the volume. This will either be done from the second set of proofs, or you will be asked to create an embedded index at the copyediting stage. More details will be provided once you submit your final manuscript for production.

Cover

The Publishing department will request a selection of potential cover images from you as part of your final submission. It is the Author's responsibility to ensure, where necessary, that any permission-related costs for the cover are resolved. The Publishing department will provide a selection of design options for the Author's consideration.

The Author will receive complimentary copies of their volume.

The British Academy Scholarship Online platform hosts all British Academy Monographs on https://academic.oup.com/british-academy-scholarship-online.

As of 2022, books in the British Academy Monographs series are published open access online, worldwide, without charge, under and subject to the terms of a Creative Commons Attribution Non Commercial No Derivatives 4.0 International licence (CC BY-NC-ND 4.0), the terms of which are set out at http://creativecommons.org/licenses/by-nc-nd/4.

Please refer to your contract for further details surrounding the above.

Oxford University Press (OUP) manages the marketing, sales and distribution of volumes on behalf of the British Academy.

As part of your Submission Pack, the Publishing department will supply you with a marketing form in order to prepare advance publicity information for your volume. It is essential that this form is returned as quickly as possible.

Once the volume has been sent to print, an OUP Marketing Executive will contact you with a marketing plan for your book. The information you provided in the marketing form will be included in this plan. If you have more ideas about review copies or appropriate forthcoming conferences, please communicate this directly to the OUP Marketing Executive. Where you are able to identify an appropriate marketing opportunity (such as a forthcoming conference), we may be able to promote the volume at a discount.

For any queries relating to your title or about the publishing process, please contact the Publishing department; [email protected].

Thank you. We look forward to working with you.

The Publishing department.